Job Description Summary

The Buyer/Planner is responsible for the development; execution and coordination of production schedules for products lines assigned to his/her care in support of approved production plans, Customer Service objectives and inventory goals. Also monitors performance against schedules and takes independent action to ensure that finished goods inventory are supportive of incoming demand minimizing stock loss. The position is responsible for the requisitioning, purchasing and delivery of all raw materials required for the manufacturing activities of the facility within the framework of the associated budgets and plans as well as the accuracy and integrity of purchasing master data as well as the monitoring and reporting of applicable performance metrics. The Buyer/Planner interfaces with Engineering, Manufacturing, Quality and Sourcing Teams on materials issues and strategies.

Job Description

Job Responsibilities

• Planning Focus:

  • Evaluates business plans and establishes production schedules based on the ERP system recommendations in support of financial plans.  Takes into consideration departmental efficiency, stable manpower planning, customer service objectives and inventory goals (back-order avoidance) in the established schedules.

  • Adjust production schedules to reflect changes in materials availability.  Executes the production schedules through the issuance of work orders and monitors production department performance against schedules.

  • Expedites back-order conditions, production priorities and coordinates the achievements of priorities with all-involved departments. Publishes reports on products status, availability information internal and external Customer Service/Marketing on an accurate and timely basis.

  • Maintains finished goods and work in process inventories within inventory control parameter established for assigned product lines. Initiates actions to reduce excess and obsolete inventory and monitors the Due to Expire Report to minimize stock loss through request for re-testing, extending shelf life and repackaging.

  • Apprises management of problems and opportunities in the achievement of production schedules as they arise and recommends course of action.

  • Attends manufacturing meetings, conference calls and any product specific meeting when applicable.  Develops and/or obtains the necessary planning tools to support new products specific meetings.

  • Support the administration and maintenance of departmental SOP’s to ensure compliance with FDA, OSHA regulations ISO 9002 and ISO 14000.

• Conducts, reschedules, expedites and cancels production work orders in the ERP system to maintain accurate performance reports and to realign inventory levels with production demands.

• Coordinates with production personnel priorities. Plans monthly deliveries and reports in advance any deviation from planned or promised deliveries. Analyzes Backorder and expected stock loss reports to ensure backorders and product losses are minimized.

• Must participate and support Materials management in new product transfers and improvement programs.

• Participates in the establishment of inventory budgets for the purpose of establishing acceptable inventory levels at varying levels of production activity upon which performance can be measured and operating controls affected.

• Keeps constant and clear communication with the Operations personnel concerning any delivery quality or inventory problem that can severely impact the business. participates actively in the production meetings.

• Maintains all assigned performance measurements, records, and reports in the system as approved by the Materials Manager.

• Purchasing Focus:

  • Verify plan orders by MRP Controller.  Analyze each plan order by checking the requirements.  Convert Plan orders to purchase requisitions.  Convert purchase requisitions into a purchase order.  Print the purchase order or transmit electronically as required by vendor.

  • Maintain Source List and Purchasing Info Record for existent part numbers or create new ones if needed. Revise vendor specification as needed. Prepare Change Notifications Forms as needed.

  • Resolve, when necessary, any accounts payable GR/IR or raw material quality issues and shipping problems.

  • Analyzes MRP reports for its accuracy, completeness and required action.  Conducts, reschedules, expedites and cancel purchase orders in the system as needed to maintain accurate performance reports.

  • Analyze raw material quarterly deliveries and reports in advance, communicate to the Master Planner any deviation from planned or promised delivery date.  Analyze raw material backorder and expected stock loss reports to ensure product losses are minimized.

  • Update in the ERP system past due Purchase Order dates in a timely manner as needed.  Coordinates with Engineering, QA, Production and Finance phase in/phase out of raw materials as needed.

  • Participate and support Materials Management in new product transfers and improvement programs.

• Identify and communicate any variation on prices that will impact the raw material budget, by maintaining close control of raw material pricing to avoid negative purchase price variance.

• Control and monitor inventory levels to assure an acceptable level to support the demand and budget.

• Keeps constant and clear communications with the Materials Manager relating to any delivery, quality or inventory problem, which may cause an impact in the business.

• Participates actively in the production meetings.  Maintains assigned performance measurements, records, and reports in the system updated. 

• Promote or enforce overall procurement competitive prices and quality standards. By coordinating vendor visits and or conference calls.

• Identify and implement cost reduction program.

• Identify and implement cost reduction opportunities to support the local sourcing programs.

• Supports local leadership through analysis of standard-to-standard movements and ongoing variances.

• Complies with ISO13485, IS014001, FDA, BD policies and procedure requirements related to purchasing requirements and control.

• Generates, analyzes and reports procurement metrics and root cause for key drivers to variance.

• Performs other duties and assignments as required.

Education:

• Bachelor’s degree preferred, in Business Administration, Supply Chain, Logistics, Engineering or
  related field.

• High proficiency with Microsoft office suite (PowerPoint, Excel, Word, etc.) and Windows.

Experience:

• Solid understanding of the MRP II System concept.  Knowledge of GMP QA/QC procedures, Procurement and Supply Planning, Finance and S&OP, PC programs, inventory control, vendor management, chemicals, plastics, primary and secondary packaging and other raw materials common to the medical device industry. Vendor Negotiation skills.  APICS Certified is a plus.

Minimum 1 years' experience in Supply Chain.

Required Skills

Optional Skills

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Primary Work Location

USA PR Cayey - Vicks Drive

Additional Locations

Work Shift

PR 800am-500pm M-F (United States of America)