Job Description Summary

The Executive Assistant will report to the platform Director, R&D, MDS-SLC while also providing support to the MDS-SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgment, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Responsibilities:

Administrative support

• Provide administrative support and contribute to organizational efficiency.

• Independently and proactively coordinate the agenda’s / meetings / logistics for meetings, in house as well as off site, globally.

• Maintains and creates relevant networks and relationships as appropriate, both within Salt Lake City and globally.

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants.

• Facilitates incoming and outgoing departmental communications on behalf of the Leadership Team.

• Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries

• Create and process travel expenses and reimbursements in a timely manner

• Works with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented.

• Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts

• Manages and sets up town halls and manages different communication mechanisms such as Yammer

• Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness.

Events Management

• Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget. 

• Ability to lead the organization of external meetings, for instance around reward and recognition

  • Select vendor and propose / select location

  • Launch and implement nomination process

  • Logistical organization of complex events

  • Elaborate and implement concept for meeting

  • Act as primary interface for meeting attendees

  • Manage budget in autonomy

  • Handle all communication aspects around the event

Required Qualifications:

Education & Experience

• Minimum 5+ years’ experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.

• High school degree required. Bachelor’s degree strongly preferred.

Expected Knowledge, Skills & Abilities

• Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations.

• Proficient with SAP, Workday and Concur

• Ability to manage a fast-paced heavy workload, heavy calendar and travel arrangements.

• Strong interpersonal and communication skills

• Ability to flex schedule to accommodate Director MDS-SLC R&D

• Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment

• A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and external contacts.

• Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative.

• A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment

• Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial.

• Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution.

• Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources.

• A high level of attention to detail and accuracy (proofreading/formatting).

• Demonstrated ability to assume greater responsibilities as circumstances dictate.

Key Competencies

• Customer Focus

• Ethical Conduct

• Accountability & Results-Orientation

• Adaptive & Resilient

• Action Oriented

• Business Acumen

• Process Effectiveness

• Dealing with ambiguity

• Relationship Management

• Cultural awareness

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.  

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.  

To learn more about BD visit https://bd.com/careers

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.

#earlycareer

Required Skills

Confidentiality, Microsoft Office, Office Administration, Prioritization, Taking Initiative

Optional Skills

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Primary Work Location

USA UT - Salt Lake City BAS

Additional Locations

Work Shift